Payroll Coordinator

About Arc Inspirations

Arc Inspirations is a successful bar group with 18 venues across the UK, operating three distinctive brands: BOX, Manahatta, and Banyan. From brunch to late-night parties, we deliver unforgettable experiences, exceptional food and drink, and standout service. We’ve recently been recognised at the 2025 publican awards for Best New Bar (BOX Nottingham).

Our ambitious growth plans mean we can offer great long term career opportunities, and you’ll be part of a friendly and hardworking team continuously striving for new challenges and developing your skills as you take this next step in your career.

As we say, Nobody Does It Better.

https://www.arcinspirations.com/

Role Overview

*This role will be known internally as Payroll & People Coordinator.

The Payroll & People Coordinator is integral in providing Payroll & HR support across the organisation. Acting as the internal go to Payroll functional expert and a key liaison with our payroll bureau, this role provides the necessary information to process our monthly payroll accurately (circa 1,000 employees), and is also key in providing HR administration, in line with internal processes and legislative requirements. To succeed in this role you will have a sound understanding of payroll processes and legislation. This is a brand-new role, as we are currently onboarding a payroll bureau.

Key Responsibilities

• Coordinate monthly information and oversee payroll services delivered by an outsourced provider, ensuring the timely, accurate, and compliant submission & review of payroll data for hourly and salaried employees.
• Be the primary liaison between the organisation and our Payroll bureau & benefits providers
• Manage payroll records, resolve payroll-related queries, and support employees with payroll enquiries in line with relevant legislation and internal controls
• Act as the subject matter expert (SME) for the HR and rota systems, responding to user queries and providing system support
• Produce monthly payroll journals
• Deliver end-to-end HR administrative support, including issuing new starter contracts, reference checks, employment verification letters, and role change documentation
• Review and validate employee details to ensure payroll readiness
• Prepare and maintain Payroll and HR reports to support accurate processing and decision-making
• Coordinate the distribution of new starter and exit surveys
• Maintain accurate benefits administration records to support audits and compliance

Skills & Experience Required

• Excellent attention to detail and strong organisational skills
• A Payroll qualification is highly desirable i.e. CIPP
• Strong analytical and Excel skills
• Excellent communication skills and the ability to translate numbers into clear commercial insight
• Must be dynamic and flexible and comfortable working in a fast paced, sometimes pressurised environment
• Understanding of HR processes and employee lifecycle management
• Payroll coordination and familiarity with outsourced payroll processes
• HR and payroll systems expertise (e.g., HRIS, rota systems)
• Knowledge of employment legislation and compliance requirements
• Reporting and data analysis skills for HR and payroll metrics
• Problem-solving and query resolution
• Confidentiality and discretion in handling sensitive employee information

Reasons to Join ARC Inspirations

At ARC, we bring together a passionate and diverse team, offering opportunities to grow and develop. We value care as a core principle, which is why we provide:

• Flexible working with a mix of office and remote work.
• 25 days holiday plus bank holidays.
• Discounts to enjoy at our venues with friends and family.
• Regular social events and companywide parties.
• Wellbeing support, cycle-to-work scheme, and additional staff incentives.

Location

This role is based at our head office in Headingley, Leeds.